Article 76 - Manner of Record Retention

All records and documents specified in Article 74 of these Regulations, shall be able to be readily produced upon request and shall be maintained by a Filing Constituent Entity, the Entities it represents under Article 18 of the Law and the Excluded Entities specified in Paragraph B of Article 75 of these Regulations in any of the following ways:

1. Retaining the original physical document.

2. Retaining a copy of the original document, provided that the copy is accurate and legible, where there are valid reasons for not maintaining the original physical document deemed acceptable by the Bureau.

Records may be retained electronically if all of the following conditions are met:

1. They are easily accessible.

2. They are securely maintained in a manner which prevents tampering or manipulation.

Any Entity required to keep and maintain documents and records as per the Law may appoint a third party to retain the documents and records, provided that the Entity remains fully liable for such documents and records.

Financial statements and records described in Clause 1, 2, 3 and 4 of Article 74 of these Regulations shall be maintained in either Arabic or English.

Without prejudice to Paragraph D of this Article, the Bureau may request for a legal translation to be submitted within the period it specifies where a record is maintained in a language other than English or Arabic.